As schools increasingly rely on technology to support their operations and deliver quality education, the relationship between business officers and tech directors plays a vital role in ensuring smooth functioning and strategic decision-making. In this article, we will explore the significance of trust and collaboration in fostering a successful partnership between business officers and tech directors and highlight key strategies to nurture this essential alliance.
Trust as the Foundation
Trust forms the bedrock of any successful partnership. Business officers and tech directors must establish trust through open and transparent communication. This includes sharing financial information, discussing technology needs, and aligning goals and objectives. By building trust over time, both parties can develop a solid foundation that allows for effective collaboration and decision-making.
Tye Campbell, Director of Technology at Gilman School in Baltimore, Maryland shares: “It is matter of building trust with someone that we're working together with, especially if it is for the first time. It’s important to get to know each other. The relationship is about understanding how we're approaching our missions and our goals in our respective roles. And making sure there's some coordination and collaboration there. We're accomplishing the same thing for the school.”
Jeff Dayton, Director of Technology at the Madeira School offers this advice: “It takes time to establish that trust. You have to look for those opportunities and take them where you can. Mealtime is a great time is a great opportunity. When you're looking at who you are going to sit with at lunch, I might pick the business officer more often than not. I also try to take a real interest in what he does. I asked questions, and I think he realizes I'm just not making this up.
It helps to speak the same language. Recently, we've really been able to work very closely together because it's us against the auditors and regulators, because they seem to be controlling so much about what we're doing. That team partnership has led to a really great working relationship.”
Finding Common Ground
While business officers and tech directors may operate in different spheres, finding common ground is crucial for a fruitful partnership. Engaging in activities that foster personal connections, such as sharing meals or participating in joint initiatives, can help bridge the gap between these roles. By understanding each other's expertise and challenges, both parties can develop a shared vision and work toward common goals that benefit the entire school community.
Speaking the Same Language
Effective communication is essential for any successful partnership. Business officers and tech directors should strive to speak the same language by familiarizing themselves with each other's terminology and understanding the intricacies of their respective roles. This facilitates better communication, minimizes misunderstandings, and allows for more productive discussions when it comes to budgeting, procurement, and financial decision-making.
Budget Discipline
Maintaining budget discipline is crucial for establishing trust and credibility. Both business officers and tech directors should prioritize responsible financial management, striving to stay within budget whenever possible. Demonstrating fiscal responsibility not only builds trust but also ensures long-term sustainability. However, it is equally important to recognize when additional funds are needed and provide justifiable reasons for such requests, based on a proven track record of delivering results.
Campbell: “There have been years when I have successfully stayed within the budget, and there have been other years when I haven't. However, it's important to inform the business officer in advance about our current financial situation and what we are dealing with. Returning to the notion of smooth operations, he understands that if I exceed the budget, he needs to take action and ensure everything functions properly. Even in those instances where I have exceeded the budget, he understands the reasons behind it and can observe the outcomes. Communication is key!”
Business Officers hate surprises! Investing time in the planning and budgeting process is crucial for ensuring things progress smoothly. Both of you are dedicated to the school's welfare, and everything should align with its mission.
Aggie Matler, Executive Director of PAISBOA
Adapting to Changing Circumstances
The COVID-19 pandemic has highlighted the need for adaptability and resilience in educational institutions. Business officers and tech directors must be prepared to respond to unforeseen challenges together. The existing trust and open communication built over time enable swift decision-making and collaboration during times of crisis. Whether it is adjusting budgets, procuring necessary equipment, or implementing remote learning solutions, a strong partnership between these roles enhances the school's ability to navigate and overcome obstacles.
In the ever-evolving landscape of education, the collaboration between business officers and tech directors is pivotal for driving innovation, efficiency, and student success. By focusing on building trust, finding common ground, speaking the same language, maintaining budget discipline, and adapting to changing circumstances, these key stakeholders can foster a successful partnership that benefits the entire school community. Together, they can navigate challenges, seize opportunities, and create a dynamic learning environment that prepares students for the future.